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Definition
The default view of General Ledger Detail Report provides a summary of all the transactions for the current month. The General Ledger reports provide the starting balance, ending balance and all of the transactions for the period organised by account. A balanced ledger shows an equal amount of credits for every debit.
General Ledger Detail Report Fields Explained
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1.Created:The date you generated the report. Normally it would be today’s date by default.
2.Company name and logo will be displayed at right corner, followed with physical company address.
3.ABN: Saved in Company information.
4.Email: Saved in Company information.
5.Date: This column is listing the Transaction Date in General Ledger.
6.Reference No: This column is listing the Reference No in General Ledger
7.Memo: This column is listing the Memo in General Ledger.
8.Debit: This column is listing the Debit Amount in General Ledger.
9.Credit: This column is listing the Credit Amount in General Ledger.
10.Net Activity: Only display the total of Net Activity. Net Activity = Total Debit – Total Credit
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Account Type
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Increases
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Decreases
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Normal Balance in Net Activity
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Assets (Bank Account, Current Asset, Non-Current Asset)
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Debit
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Credit
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Debit - Credit
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Liabilities (Current Liabilities, Non-Current Liabilities
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Credit
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Debit
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Credit - Debit
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Equity
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Credit
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Debit
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Credit - Debit
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Income
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Credit
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Debit
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Credit - Debit
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Other Income
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Credit
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Debit
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Credit - Debit
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Expenses
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Debit
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Credit
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Debit - Credit
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Other Expenses
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Debit
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Credit
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Debit - Credit
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Cost of sales
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Debit
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Credit
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Debit - Credit
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11.Ending Balance: This is the account balance after each transaction.
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Account Type
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Increases
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Decreases
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Normal Balance
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Debit Balance in Chart of Accounts
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Credit Balance in Chart of Accounts
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Assets (Bank Account, Current Asset, Non-Current Asset)
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Debit
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Credit
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Debit
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$100
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-$100
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Liabilities (Current Liabilities, Non-Current Liabilities
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Credit
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Debit
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Credit
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-$100
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$100
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Equity
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Credit
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Debit
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Credit
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-$100
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$100
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Income
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Credit
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Debit
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Credit
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-$100
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$100
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Other Income
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Credit
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Debit
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Credit
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-$100
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$100
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Expenses
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Debit
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Credit
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Debit
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$100
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-$100
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Other Expenses
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Debit
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Credit
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Debit
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$100
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-$100
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Cost of sales
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Debit
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Credit
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Debit
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$100
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-$100
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12.Total: This row has displayed the total Debit and total Credit.
Search Bar
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13.Date From: This is the date when a user wishes to start the opening balance for this report which has been set by default as 30 days before today’s date. It must be before Date To, otherwise, reminder of “Your Date from Time must be no great than your Date to Time!”
14.Date To: This is the end date when user wishes to finalise the report.
15.Account: User may select specific account to generate the report.
16.Include Inactive Account: This has been selected by default. Otherwise, only active account transaction would be included in the report.
17.Date from and Date to needs to be within same financial year, otherwise reminder of “ Your Date from and Date to must be in the same financial year!” will pop out.
18.Include Accounts with No Transaction was un-ticked by default.
19.The Accounts are set to ALL as a default. Click to open an ACCOUNT LIST, it will display all ACTIVE & INACTIVE accounts. The user can select one account or multiple accounts. If the user selects multiple accounts, then ALL accounts become “Selected”. As it’s a multiple selection, you cannot display the ACCOUNT NAME in here.
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