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General Ledger









General ledger contains all the accounts for recording transactions relating to company's assets, liabilities, equity, revenue, and expenses. The ledger holds account information that is needed to prepare financial statements.

Fields explained in General Ledger


Search Bar


1.Search By: Two options available for search range, which are All Accounts and Account.

a.All Account has been selected by default.

b.If user has selected Account, then they need to specify one active account in next field.

c.Only transactions with greater than zero transaction amount will be listed in searched ledger.

2.Date From: This is Search time range, where by default it selects 30 days before today’s date. If user has selected a date after the Date To date, system warning would be “your Date from Time must be no great than your Date to Time!”

3.To: Search time range. This is defaulted as today’s date.

4.Reference No: Use may search a specific transaction with its unique Reference No. All transactions contains the inputted reference number will be listed in the table.

5.Search: Once user has selected their search criteria, finalise by clicking this button. Then all transactions match with the criteria will be listed in date order.

Left Categories


6.General Ledger has been categorised as the following table.


All Transactions


Journal Entry


Pay Run


Enter Sales

Sales Deposit Transfer


Enter Purchases

Purchase Deposit Transfer

Disburse ment

Spend Money

Pay Refund

Pay Bill

Prepare Electronic Payment

Transfer Money


Receive Money

Receive Payment

Return Refund


Inventory Adjustment

Build Inventory


General Ledger Table


7.Date: This is the date when transaction was generated.

8.Reference No: This is the unique number for each transaction with system assigned prefix.

9.Account: A general ledger account is an account or record used to sort and store balance sheet and income statement transactions.

10.Debit & Credit: In one transaction, total debit and total credit would be displayed in General Ledger, except tax.

11.All fields in General Ledger would be maximum two decimal places. 

12.Title: The Title above came from Memo in each transaction, which provides a basic guidance for user to find the required one

13.The sequence of General Ledger display table is sorted by transaction date, where the latest sits at the top.

14.Modify: User may double click one transaction to review or modify if it’s still in open status.

15.Delete: Delete function will need to follow each module’s delete principles.

16.Action: This contains Export to PDF and Export to CSV two functions.

17.Exit: It will jump back to Dashboard once user clicks Exit.




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