A Journal Entry is a logging of transactions into accounting journal items. The journal entry can consist of several recordings, each of which is either a debit or a credit. The total of the debits must equal the total of the credits or the journal entry is said to be "unbalanced".
Field explained in Journal Entry List
The sequence of General Ledger display table is sorted by transaction date, where the latest sits on top.
1.Reference No: This is the unique number for each transaction with system assigned prefix.
2.Date: This is the date when Journal Entry was generated.
3.Description: This represents the Memo saved while Journal Entry created.
4.Debit & Credit: Total Debit Amount needs to equal to Total Credit Amount.
Right Function Bar
1.New Journal Entry: User can add new Journal Entry by clicking this function.
2.Actions: There are two options under this function.
a.Edit Journal Entry: User may double click the specific Journal Entry or choose this function to Edit Journal Entry.
b.Delete Journal Entry: Deleting Journal Entry will be conducted after user confirmed and clicked yes with warning reminder.
3.Exit: It will jump back to Dashboard once user clicks Exit.
4.Date from & Date To: User may use this function to search for Journal Entry within assigned date range.
Date To has been set as today’s date by default, and Date From has been set as 30 days before today’s date, which both of the fields needs to be in the same financial year.
Date From must be before the date in Date To.