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Definition
A Journal Entry is the method used to enter an accounting transaction into the accounting journal items. The journal entry can consist of several recordings, each of which is either a debit or a credit. The total of the debits must equal to the total of the credits or the journal entry is said to be "unbalanced".
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Journal Entry List Field Explained
The sequence of General Ledger display table is sorted by transaction date, where the latest sits on top.
Main Table
1.Reference No: This is the unique number for each transaction with system assigned prefix.
2.Date: This is the date when a Journal Entry was generated.
3.Description: This represents the Memo saved while Journal Entry was created.
4.Debit & Credit: Total Debit Amount needs to equal to Total Credit Amount.
Right Function Bar
1.New Journal Entry: User can add new Journal Entry by clicking this function.
2.Actions: There are two options under this function.
a.Edit Journal Entry: User may double click the specific Journal Entry or choose this function to Edit Journal Entry.
b.Delete Journal Entry: Deleting Journal Entry will be conducted after user confirms and clicks yes on the warning reminder.
3.Exit: If a user clicks Exit. it will take you back to the dashboard.
4.Date from & Date To: User may use this function to search for Journal Entries within the assigned date range.
Date To has been set as today’s date by default, and Date From has been set to 30 days before today’s date, both of the fields needs to be in the same financial year.
Date From must be before the date in Date To.
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