Fields explained in Receive Refund
1.Deposit to Account: This is the account where the refund goes to.
2.Supplier: This is the supplier generated in Debit Note.
3.Reference No.: It would be auto assigned as a Return Refund Ref No.
4.Debit Note Amount: This is an uneditable field which should be updated once the Amount Received field completed.
5.Date: The date received Refund.
6.Amount Received: This is the amount user received from Supplier, which will auto-load the previous Debit Note amount by default and it can be modified manually. And Amount Received cannot be larger than debit note’s total amount. No negative number would be accepted in this field.
7.Memo: Any note wishes to be left for reference.
Receive Refund Scenario Sample
1.If user has created a Debit Note for $1000 because one of the computers user purchased from Supplier has quality issue.
2.Then user selects the Debit Note which has received refund under Purchase Transaction.
3.Then user clicks the Receive Refund Button.
4.Memo: It will auto load the Supplier Name: *** Debit from + Reference No in Memo field.
5.Debit Note Amount: it is defaulted as the total amount of Debit Note, which would show positive amount comparing with Debit Note amount. This field is uneditable.
6.Amount Received: it is defaulted as the total amount of Debit Note, which would show 2 decimal place only. This field is editable for manual input based on the actual received amount from supplier.
a.User may not be allowed to enter a number greater than the original debit note amount. Otherwise, a pop-up warning would appear as “Amount Received can not larger than debit note’s total amount ***!”.
b.If the amount user entered is less than the debit note amount, then this debit note will remain open in the Purchase Transaction list with a transaction appeared in Transaction Journal Receipt tab for the said amount.
c.Then if user click the debit note again, the said amount will shown as Amount Received.
7.Save: Once Save button clicked, the Debit Note will be changed into closed status if the Received Amount equals to Debit Note amount. If not, it remains as open Debit Note.