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Fields Explained in Credit Note
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Header
1.Sales Type: drop-down list is in order status, user can choose from Quote, Order, Invoice, and Credit Notes.
2.Customer: A user can select a Customer by clicking the drop-down arrow. (The table below would only be activated after the user has selected specific Customer or created a new Customer).
3.Ship To will load customer’s Shipping Address saved in Customer Details.
4.Customer PO # is the customer Sales order number, which will allow the user to input characters or numbers in this field.
5.Date is the date transaction has been created, formatted as DD/MM/YYYY.
6.Invoice # is displayed as an 8 digital number by default, and will be auto plus 1 with every new sale generated. Any characters or number combinations are also accepted in this field. Background system was designed to ensure that this number should be unique in database.
7.Due Date is a mandatory field in Q6, which is the date due for payment action.
8.Amounts Include Tax is defaulted as selected.
Table
9.Inventory: Users can search or add new inventory items through this field.
a.If a user creates an inventory from here, it will immediately show in the Inventory list.
b.If a user creates second Inventory here, the Create item screen must clear all the previous fields here.
c.Inventory name can be blank, but the account name could not be left blank for non-inventory item.
d.When a user is creating a quote, an order or an Invoice, only the Inventory item has been ticked Sale option will show in the drop-down list.
10.Account: If the user selects an inventory item for the Inventory List, the linked Income Account and Sales price, which was input while creating the Inventory, will auto load.
If there are no Inventory items have been selected, the default display account would be the Default Account Settings for Sales under Customer Details (If it's not blank). Once the user clicks the account column, a full account list will pop up for user selection.
11.Description: If a description was previously saved, by default from Inventory > Selling Information > Sales transaction description, if there is one previously saved.
a.Users can edit descriptions manually.
b.Description column is optional, it can be left blank.
12.Quantity is the actual returned quantity for each item, which is required to be a negative number by default.
13.Unit Price: Unit Price allows users to input numbers with a maximum of 6 decimal places.
When an inventory item has been selected, it will auto load the sales unit price pre-saved in Inventory Details.
Input tips: about the number input field, if user clicks once on the field for the first time or using the tab key, the whole field will be selected; second click will lead the cursor to specific point for modifying. If user double clicks the field, the whole field would be selected as well)
14.Disc%: If a user has pre-set the discount rate in Customer details, the system will auto load the data once the Customer has been selected. However, user may specify the discount rate on each sales transaction in this field.
15.Tax: Tax codes must be selected, otherwise it will not allow users to save Quote.
Tax code will be auto loaded from saved Customer’s Default Tax Code (Sales Customer Details > Financial Details)
When an inventory has been selected, Tax code in Inventory details will be auto loaded when there is no tax code been saved in Supplier’s details. Supplier’s pre-saved tax code takes priority in the auto loading sequence.
15.Amount: This column is equal to the Quantity times Unit Price, which is the subtotal amount for each line of transaction.
16.Subtotal: It is the sum of the above Amount excluding tax.
17.Tax: It is the sum of the total Tax amount.
18.Total Amount: It is the sum of all the data row’s Total column amount
19.Memo: Memo field is to let users input notes for future reference, which will be displayed in in the General Ledger. It will display the transaction status and name of the supplier or the customer as a default.
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20.+: Clicking once, it will add one row in the table.
21.-: Clicking once, it will delete one row in the table.
22.Uploading File: Users can upload one related document( size no more than 2MB ) to be attached to the invoice. Formats such as PDF, TIF, JPG, JPEG, PNG, BMP, are accepted in Uploading Files. Once uploaded, user may download, pop up, enlarge, and unlink the uploaded document through the small buttons beside the file.
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