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Fields in Recurring Banking

 

 

 

 

Layout 1           Recurring Banking Page

          

1.Contact: This is the client name  which Spend Money towards to, or Receive Money is from, which could be any of Superlier, Customer, or Employee.

2.Type is the banking recurring type, which could be either Spend Money or Receive Money.

3.Frequency: is to define how frequently this recurring will be repeated.

          if user has created recurring every 3 days , here will show 3 day(s)

          if user has created recurring  every 2 weeks , Monday, it will show 2 week(s)  on Monday

4.Last run: This is the date of last automated transaction.

5.Next run: This is the date next transaction will be generated as scheduled. It should be no later than the designed End Date and the last day of EOFY, and on or after today’s date. Same principles apply to editing recurring

6.Amount: This is the total amount for this transaction.

Function

1.New Recurring: It will open layout 2 to add new Recurring Banking template.

2.Delete: This button will be activated if user selects a recurring from the table.

3.Close: the curren pop up window will be closed once clicked, and return to the previous page.

4.Exit: It will jump to homepage once you click this button.

 

Layout 2          Add New Recurring Template

Once you click New Recurring, the following popup window will ask you to choose the Recurring Type.

 

 

If Spend Money has been selected, then the following template will show up for further setup.

 

1.Recurring Transaction Name: This is for user's own reference.

2.First recurring Date: is to define when the first recurring bank transaction will be generated. It should be after today’s date.

3.No End date: is a dropdown list with two options “No end date” and “End by”.

1.1          If user chooses “No end date”, the recurring transaction will keep on creating forever.

1.2          If user choose” End by”, then a date selection field will show at its right-hand side, which means the recurring transaction will stop after in this date recurring transaction will be generated as                   last run.

Recurs Every field only allows user to input number greater than 0 and less than 10,950 (this is maximum 30 years times 365 days), any other strings or signs etc. is not acceptable.

4.Days dropdown list have three options Day(s),Week(s),Month(s)

1.1 If user inputs 5 at Recurs Every field, and then chooses day(s), this recurring will automatically be generated every 5 days

1.2 If user inputs 2 at Recurs Every field and then chooses week(s), another field with Monday to Sunday 7 options will show up in dropdown list. Then if user chooses Monday, then this transaction will be generated automatically every fortnight Monday.

1.3If user chooses Month(s), the above weekly dropdown list (Monday to Sunday) will be replaced with Month dropdown list, which will show the date of each month (e.g. 1st, 2nd, 3rd, 4th, 5th, 6th, 7th, 8th, 9th, 10th, 11th, 12th, 13th, 14th, 15th, 16th, 17th, 18th, 19th, 20th, 21st ,22nd, 23rd, 24th, 25th, 26th, 27th, 28th, Last Day).

The reason why there is no 29th, 30th and 31st not every month got these three dates. Therefore, Q6 uses Last Day to represent these three dates.

5.The rest of table below would be same as Purchase Bill’s page, except the following field.

6.Due DateThis field only allows user to input number greater than 0 and less than 10,950 (this is maximum 30 years times 365 days).

7.Pay From Account: If it's spend money, the Pay from account is where is money from.

8.Pay To: in Spend Money type, Pay to is where the money paid towards, which could be supplier, Customer or Employee.

9.Deposit to Account: in Receive Money type, Deposit to account is where is money deposit to.

10.Receive From:  in Receive Money type, Receive from is where the money paid from, which could be supplier, Customer or Employee.

 

 

 

 

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